When working in a shared office space, you can create a friendly environment by being conscientious of the other workers. You can even establish a courteous workplace etiquette that everyone will adopt. As a member of COWORKING SPACE you agree to these TERMS & CONDITIONS:
1. Practice leaving no traces.
When cleaning up, make a goal to leave the workspace as if nobody used it. Organizing, wiping surfaces and other small tasks can make a huge difference.
2. Keep a pleasant and quiet phone voice.
One of the most important shared workspace conditions is keeping the place quiet. If someone on the other end has a hard time hearing, try to work out a different time to call or go to another part of the building if possible. Talking in a normal voice prevents conflicts and ensures that other workers can hear their clients on their phones.
3. Bring your own supplies.
Only ask for supplies if there is an emergency. If someone loans you supplies, try to return or replace them as a courtesy.
4. Be friendly and courteous.
Make an effort to keep a pleasant tone, greet coworkers and listen patiently. This boosts morale and fosters good working relationships. Also, take extra steps such as opening doors, or thanking coworkers.
5. Be aware of scents.
If you like a certain perfume, lotion or air freshener, make sure that it is subtle. Since some people may be sensitive to smells, it is optimal to skip the perfume. Also, you can ask coworkers who share the space if they mind the scent if you really want to wear it.
6. Be an independent role model.
In some cases, collaboration can be beneficial. However, it is better to be self-sufficient. This also sets an example for other workers to do the same, which means more efficiency for everyone.
7. Try to make connections.
One of the biggest benefits of shared working spaces is the networking opportunities. Reach out to other renters or coworkers, and get to know them and what they do. These connections can be valuable and can help earn you some word-of-mouth advertising.
8. Be a courteous eater.
Shared working spaces mean shared eating spaces in many instances. If you eat at your “HOT DESK”, it is better to choose mild foods that do not leave strong odors. When you finish eating, you can keep everyone happy by throwing away your trash and taking care of your dishes. Also, you set a good example for others.
9. Replace things when you use them.
If your co-working space has a printer, refill the paper when the tray is empty. These small gestures show the other people who share your space that you care about their comfort.
10. Only use your allowed space.
When people find shared “HOT DESKS”, they usually have permission for certain areas. If you do not use extra unauthorized space, you ensure that other workers have access to their needed spaces, and this helps people build respect for one another.
Thank you for reading and learning this coworking infographic. If you follow this shared workplace etiquette guide, you are well on your way to building a friendly, efficient and courteous shared space.
11. “Hot Office” – Reservation.
COWORKING SPACE is made available to every individual on a month to month reservation basis. There are no contracts. All membership rates are due 1st of each month in advance of the month you wish to reserve space. We ask all members if you do not plan to utilize your reserved space on a particular day to please call our office by 8:00 AM, so that we may offer the space to another member. All “HOT DESKS” are open to entire membership. You may or may not have same “HOT DESK” upon each visit. There are no assigned desks. You must have paid membership to use a “HOT DESK”. **There are no refunds on membership fees for your “HOT DESK”, whether you use it for the entire month or not. No exceptions.
12. The Ark Coffeebar, Bakery, SnackShack and Gift Shop.
All members receive 10% discount on purchases. This is a privilege that can be removed at any time by The Ark management. We ask that all beverages, bakery items, and snacks be paid for before consumption. We process credit/debit cards also for your convenience.
All members share kitchen/breakroom in opposite side of the building. There are microwave, stove, and fridge for everyone’s use. Please label any containers you place in the fridge. The fridge is empty weekly on Fridays. Any items left in the fridge will be discarded. Please clean stove, microwave after use. Please wash any dishes/cups, etc you use. Do not leave them in sink dirty.
There is a wireless printer for all members use in president’s office of DKZ DESIGNS LLC in Common Area. We ask that you keep printing to a minimum to be fair to all. Scanning/faxing is also available, however, please obtain permission to use it.